Your school involvement matters!
All that the PTA does is thanks to the wonderful volunteers that commit their time and talents. Without them the community events, student support and fundraising we do could not happen. Below is a list of the many volunteer roles we have. Noted in red are immediate and up coming role openings. But don't be deterred from roles that are not open, we are always looking for support and all volunteers are welcome. If there is a volunteer role that interest you (open, upcoming or otherwise) please contact our volunteer coordinator for more details,
Reflections Arts Competition - Volunteer support needed now!
Reflections is a national PTA-sponsored arts competition. The Reflections chair works with the committee to organize and advertise the annual PTA Reflections Art Contest. This requires coordinating with parents, the Adams art committee, and the Seattle-level Reflections chair. The contest is held every fall at the school and city level.
The Reflections chair team is currently seeking volunteers to help with the following:
Promoting Reflections on social media; getting FB discussions going on the Adams unofficial FB page; and coordinating with grade reps to post on the class FB pages (now through October 26th)
Helping to upload digital art and artist statements on pallet or a similar platform (October 27th- November 2nd)
Organizing art judging- Engage teachers to act as judges and organize the school’s virtual judging during the first week of November.
Box Tops Coordinator OPEN
Box Tops chairperson needed. This is all done digitally now, the physical box tops are no longer collected! If you are interested in starting this new, digital program at Adams, please contact volunteer coordinators. This is an easy volunteer job that you can do from home, or anywhere! The money adds up for Adams Elementary's fundraising goals.
Volunteer Coordinator Apprentice - OPEN, start now and shadow current team to learn the role
This person, or team of people, will work with our current volunteer coordinators to help oversee all the volunteer needs for the school. Beginning with the volunteer interest survey, you will identify interests from parents on volunteer opportunities and connect them with the appropriate person or reach out to lead committees. During the year you will coordinate sign-ups, identify needs and communicate with grade-reps, teachers, the PTA Board, newsletter and social media to fill positions. Attend board meetings each month to update the team on what the current needs are. This position can be done both from home and also during school hours.
Adams PTA Vice President / President - open starting 2021/22 school year
Caregivers looking to help design long- and short-term plans for our school and students should seriously consider being our next Vice President, starting in September 2021. This is a two-year commitment, one as VP and the following as President.
Adams PTA Secretary - open starting 2021/22 school year
Serve your PTA by keeping an accurate record of meetings, which become part of the permanent history of the PTA. This is a 2-year commitment. If you are detailed orientated and thrive on taking excellent notes consider taking on the role starting September 2021.
BASAP Coordinator - Open position starting 2021/22 school year, start now and shadow current team to learn the role
The Adams PTA offers a $5,500 annual stipend ($1833 per trimester) for the BASAP Coordinator (Before and After School Activities Program). The role includes scheduling seasonal calendar and room reservations, contracting vendors, registration and rosters, volunteer staffing and training, and ensuring safe and engaging activities. More details are here. Contact our BASAP Coordinator with any questions.
The auction is our highest grossing fundraiser and a very fun evening for all! Join our team of creative party planners to round up awesome donations; help with internal communications, design & branding; assemble the catalog; work with registration or data entry; assist with staff donations; prepare items for display; work with the venue to create a fantastic evening . . . and more! There are little jobs and big jobs—just raise your hand, and we’ll match you up with something perfect for your skills and availability. Visit our Auction Page for specific needs.
Auction Procurement Chair
Auction procurement is looking for a chair to carry on this fun, easy, and important work! The current chair is willing to remain a co-chair this year and pass on 5 years of experience and all streamlined materials. The procurement chair is the organizer of the procurement team, which is typically 15 people strong. Procurement work starts in November/December with coordinating the initial mailing to businesses and parents, and then picks up in January with supporting the team's spreadsheet and questions, responding to emails, and occasionally organizing meetings to keep the team on target with the procurement goals. This can easily be completed with a few bursts of dedicated hours to cluster the work and then regular monitoring of emails; the current chair has been working full time throughout her tenure as procurement leader. The auction cannot happen this year without this position being filled, so please reach out to our Auction Team today to volunteer or if you would like to learn more!
Adams PTA Treasurer
MONEY, MONEY, MONEY! Do you have a knack for numbers and managing money? This is a 2-year commitment. As the treasurer, you'll help craft the annual budget, cut checks, make deposits, and produce financial statements.
The Communications Team
Help lay out the PTA communications strategy and keep our school community updated across multiple platforms like our newsletter, PTA website/database, backpack mail, bulletin boards and more.
This is the heart of PTA student advocacy work. Keep the PTA membership informed about relevant political events, issues and ballot initiatives and organize parents as necessary. Training provided by the Seattle PTA for liaison position. This position has been vacant for the past few years - if you want to create change - we need you!
Bike to School Day/Month
Get our kids biking! Bike to school month is a fun way to get our kids active and culminates in “bike to school day” with activities and prizes.
Help our school community with emergency preparedness! Coordinate the bi-annual refresh of emergency water for our school community, restocking of other emergency supplies, and be a liaison with the school safety committee led by the Principal and Vice Principal. Tasks can be completed outside of school hours.
Help keep the PTA website up to date with current events, committees and PTA news as well as work on feature enhancements and redesigns as web usage grows and new features/pages are requested.
Help manage all things tech for the Adams PTA! This role would manage (our Google Suite: troubleshooting, password reset, account creation and group management) as well as access and maintenance for other PTA apps and services like Click&Pledge and the PTA website.
Big Give Chair
Create and promote our annual direct donation campaign. This low-overhead fundraiser raises 34% of our yearly budget. This campaign takes place in the fall and requires work done in the first quarter of the school year, approximately September to November. Prep work (i.e. creation of materials, donation website, etc.) can be done off-site. Minimal work done on campus. The campaign itself runs for 2 weeks. Collateral from previous years may be updated or it can be completely redesigned. This fundraiser is high-impact with low cost, which means that 99% of donations go directly to the school and our kids. A great way to be involved with a defined time commitment.
We need a person or group of people to help us keep the weekly email newsletter going. The current newsletter chair will be moving on after this year, and we need an apprentice to work with her to see how it is all done! This is a great position for several people to work together. You will be pulling together updates from teachers, event coordinators, and school administration—and putting it all together for Adams parents to keep up with all that is happening at the school. This is creatively flexible job, if you’ve got design ideas—we’d love to hear them.rs.
Help connect new Adams families. Send letters and welcome packets, coordinate school tours, summer play dates and a potluck for Kindergarten families.
Join together with other parents to plant, weed, and maintain the Rain Garden and grounds. Work on playground and courtyard upgrades. Organize work parties. Continue the planning and implementation of the campus master plan improvements.
Create a membership campaign, collect membership forms and online entries + funds and enter into a database. Give membership fees and any donations to treasurer. Busiest near the beginning of the year but check PTA box and email periodically for membership forms throughout the year.
Help plan this free and fun family evening at the Sunset Hill Community Club. Beer and potluck for adults upstairs and pizza, activities and movies for the kids downstairs.
Raise money for library books and programs by participating in The Scholastic Book Fair at our school. Volunteers are needed to sell books and help set up and break down book displays. Early December.
Adams students have performances throughout the year - parents are always needed to help with costumes, set up, organizing kids, and clean up.
Science, Technology, Engineering, Art & Math Fair. This fun event always needs lots of parent involvement. Spring.
This is a one-day, outdoor activity event organized by the PTA and our gym teacher, Mr. Faucette. Parent volunteers needed to lead, help set up, work at stations, bring popsicles and clean up. Last week of school.
Running Club/Kid’s Marathon
Adams staff member Teresa Van Horn runs this event and needs parent volunteers to help supervise, keep track of miles and communicate to parents. Some students go on to run the Kid’s Marathon in November. Before School. September-November.
Lost & Found Coordinator
A person or group of people to help our Lost and Found stay in a manageable state throughout the year. This easy job can be done once a month with only an hour or two time commitment. Help return kids' clothes that are labeled with their name and keep unlabeled items in bins and on hangers.
Work with Mr. Faucette, our gym teacher, to coordinate this fun all-school run. Volunteers are needed to help set up, guide children around the course, run with kids and bring cookies for the classes. November.
Help organize, schedule and set-up school-wide assemblies. Past assemblies have included presentations by an African drum troupe, Native American dancers and storytellers, and Book-It Theatre.
Ballard Market Receipts
We have a drop-off drawer by the Eagles Nest for the Ballard market receipts. Help collect and return receipts and publicize this program. The store donates 1% back to our school. FREE money!
Labels for Education
We have a drop-off drawer by the Eagle’s Nest for Campbell’s Labels. Help collect labels and publicize this program to help receive FREE merchandise for our school.
This is a great school and community event. We need a new chair to spearhead carnival if it is going to happen this year! Event is in early June (planning starts much earlier).
This is a fun, food-filled event that celebrates our diverse international community. Help coordinate and/or set up or clean up for this popular family event. Fall. (Coordinated by Equity Committee)
This committee helps to honor the teachers and staff members by presenting small tokens of appreciation. These include breakfasts, lunches, etc.
Syttende Mai Parade
Organize a group to represent Adams Elementary on May 17th as the Parade makes its way through Ballard.
Help plan this family-friendly, fun event in early February!
Document school activities and events. Submit photos to the newsletter and website. Help collect and maintain student photo release forms. Film plays, presentations and student programs.
Think about serving on our PTA board or volunteering on one of the committees. In addition to the executive positions there are large and small jobs waiting for you.
This is a very rewarding and important job in our school. Our very talented and experienced teachers need your help to read with students, assist children on the computers, change bulletin boards, and other jobs that vary according to teacher preference. This is not a PTA sponsored activity and is completely up to the discretion of each teacher. Contact: Your child’s teacher.
Assist our librarian with sorting/shelving books or with special projects throughout the year.
Assist the school nurse in organizing various supplies and/or with hearing/vision testing.
Help supervise crossing guards in the morning and afternoon to make sure children get to and from school safely. 15 minutes before and after school.
Fifth Grade Activities
The big events for the 5th graders: 1) Camp - 5th graders spend two nights at Islandwood: 2) Skating party – all day event; 3) Yearbook – organize and make copies for 5th graders; 4) Graduation – coordinate event for students and their families. Contact your grade reps to get involved!